10 Best Rental Property Management Software [2023 Review]

9 min read
10 Best Rental Property Management Software [2023 Review]

The rental property sector is in the midst of a digital revolution. Rental property management software is reshaping the way property managers oversee assets, tenant relationships, and day-to-day operations. These platforms tackle everything from seamless tenant screenings to efficient rent collections, propelling property management into a new era of efficiency and accuracy.

This article takes a deep dive into the benefits of integrating rental property management software into your real estate ventures. We’ll share our curated list of the top 10 rental property management tools on the market. Let’s jump in!

Why Use Rental Property Management Software?

In the era of digitalization, property management has evolved substantially, integrating technology to streamline operations, enhance communication, and provide unparalleled convenience for both property managers and tenants.

Property management software platforms offer a comprehensive suite of tools designed to simplify the many facets of property management. These systems not only bring efficiency but also pave the way for growth and scalability.

Key benefits:

  • Seamless online payment collections, reducing the hassle of traditional methods like cash or checks
  • Integrated tenant screening to ensure quality tenants in one easy to use platform
  • Maintenance request tracking and management, ensuring timely and effective responses and a higher level of customer service
  • Enhanced communication via portals, providing clear channels between tenants and property managers

10 Best Property Management Software Tools

With an overwhelming array of options in the market, pinpointing the best rental property management software can be daunting. That's why we've done the groundwork for you.

In this section, you'll find a handpicked list of the 10 best property management software tools for 2023. These platforms stand out for their robust features, ease of use, and ability to seamlessly integrate into your operations. Navigate through our curated selection and discover the solution that will propel your property management endeavors to new heights.



Property management software tool to streamline their rental processes.

What you need to know:

  • Offers features such as online rental applications, tenant screening, rent payments, and marketing
  • Free for landlords and property managers, but charges fees to screen tenants and collect rent payments (per month fee if using a credit card)
  • One of the leading proptech software companies in the US, with over 300,000 landlords and 2 million tenants using its platform
Who it’s for: Independent landlords wanting a comprehensive platform for online rental applications, tenant screening, maintenance requests, and marketing rental properties with reliable customer support.



Conversational AI assistant that uses machine learning to automate the communication between prospective renters and apartment operators.

What you need to know:

  • MeetElise’s AI assistant, named Elise, can handle incoming calls, texts, and emails from leads 24/7. Elise can answer questions, schedule tours, and follow up with leads until they sign a lease
  • Integrates with various property management software and tools, such as Yardi, Entrata, Knock, and Latch, allowing the tool to access real-time data
  • Their mission is to modernize the apartment leasing experience through artificial intelligence
Who it’s for: Residential rental management companies and independent apartment complexes aiming to enhance leasing processes and tenant engagement through automation and AI virtual assistants.



Property management software that helps property managers streamline their day-to-day operations.

What you need to know:

  • Automates various tasks such as rent payment tracking, maintenance scheduling, and financial reporting
  • Provides tools for effective communication with tenants, allowing property managers to address their needs and concerns promptly
  • Financial reporting features help property managers keep track of rent payments, generate financial reports, and maintain clear and organized books
Who it’s for: Property managers and real estate professionals in need of one property management solution that encompasses accounting, leasing, and operations.



Free property management software that helps property investors track, manage and optimize their real estate portfolio.

What you need to know:

  • Integrates with various data sources, such as bank accounts, property managers, lenders and online rent collection services, to provide a comprehensive and accurate view of your income, expenses and cash flow
  • Allows you to create custom dashboards, reports and alerts to monitor your portfolio performance, identify opportunities and risks, and plan for tax season
  • Designed specifically for rental properties, so it has features that cater to the needs of landlords and real estate investors, such as lease tracking, tenant screening, rent analysis and depreciation schedules
Who it’s for: Teams looking for a truly free software solution to manage and glean insights from a large portfolio of rental properties.



A payment and tenant management platform that allows tenants and landlords to pay and collect rent online.

What you need to know:

  • Provides a secure and convenient way to pay and collect rent without the hassle of checks, cash, or money orders
  • Offers rewards and perks for users who pay rent with their credit cards, such as cash back, travel miles, and discounts on various products and services
  • Includes features such as rent reminders, payment confirmations, payment history, tenant screening, maintenance requests, and landlord dashboard
Who it’s for: Landlords and property managers seeking mobile-first tools to streamline tenant screening, rent collection, and property maintenance tasks.



Residential rental property management software for single-family properties.

What you need to know:

  • Specializes in residential rental property management
  • Offers customized property websites, online payment processing, electronic signatures, work order management, and customer portals
  • Known for its user-friendly interface, making it easy for property managers to navigate and utilize the software effectively
Who it’s for: Single-family rental property owners and managers seeking an integrated solution for scaling their rental property business with simple property management software.



Cloud-based property management software that helps streamline operations.

What you need to know:

  • Designed to enhance productivity, improve the resident experience, and give businesses a competitive edge
  • Owner and tenant portals provide features such as online rent collection, tenant screening, lease management, maintenance tracking, accounting, reporting, and more
  • Has a REST API that allows for one-way data transfer out of AppFolio
Who it’s for: Property management companies requiring a cloud-based, all-in-one software tto handle portfolio management, accounting, and tenant communication.



Software that offers a full platform for rental property management.

What you need to know:

  • Free trial property owners to test the full platform and mobile app before committing. Offers integration with various third-party applications and services, such as Stripe, PayPal, Plaid, TransUnion, and DocuSign
  • Includes a tenant portal that allows tenants to pay rent, submit maintenance requests, view lease documents, and communicate with landlords or property managers
Who it’s for: Landlords and property managers desiring an intuitive platform to track maintenance requests, log tenant communication, and manage financials.

Resident Portal


An Alexa-enabled app that allows residents to access various services and information related to their rental properties.

What you need to know:

  • Provides a secure and convenient way to pay rent online using various methods, such as credit cards, debit cards, e-checks, and bank transfers
  • Offers a maintenance request feature that allows residents to submit and track their service requests online, and receive notifications when they are completed
  • Includes a community feature that allows residents to view and RSVP to community events, chat with other residents, and access local deals and discounts
Who it’s for: Renters and property managers specifically looking for a mobile app to handle online rent payments, maintenance requests, and tenant communication.



A platform that helps landlords and tenants find, rent, and manage their properties online.

What you need to know:

  • Provides a flexible and transparent way to rent properties, with options such as month-to-month leases, custom move-in dates, and renter rewards
  • Offers a free service for landlords that covers the entire rental process, from listing to move-out, and guarantees rent payments even if the tenant defaults
  • Includes a network of local partners that can handle tasks such as property showings, inspections, cleaning, repairs, and evictions
Who it’s for: Renters and landlords looking for end-to-end rental assistance, from finding a place or tenant to managing lease agreements and move-out processes.

Who Can Benefit from Rental Property Management Software?

Rental property management software is designed to simplify and optimize the multifaceted responsibilities of managing rental properties. It aids in ensuring efficient operations, timely maintenance, and enhancing tenant satisfaction, making it a vital tool for several stakeholders in the real estate and rental sector, including:

  • Independent landlords: Individuals who own one or more rental properties can use this software to streamline rent collection, manage lease agreements, and address tenant concerns promptly.
  • Property management companies: Firms that handle multiple rental properties on behalf of owners will find the software indispensable for overseeing tenant applications, maintenance requests, and ensuring consistent management practices across various properties.
  • Rental property investors: Investors who focus on income-generating properties can benefit from the software by getting insights into property performance, ensuring timely rent collection, and minimizing property vacancies.
  • Multi-family property managers: Those managing apartment complexes or other multi-family rentals will find the software especially useful for coordinating amenities, addressing common area maintenance, and handling multiple tenants seamlessly.


In today's fast-paced digital age, staying ahead in the rental property industry means embracing tools that offer automation, efficiency, and precision. As we've showcased, the right rental property management software can be a game-changer, enhancing your ability to manage assets and cultivate better tenant relationships.

Are these platforms not exactly meeting the mark? We can build a custom renal management solution that’s exactly tailored to the needs of your property management business like this Small Hotels Online Booking Software Solution. We’ll work with you to design a comprehensive strategy that ensures seamless integration, functionality, and scalability for future growth.